Administrative and Support Services, Advertising/Marketing/Public Relations, Real Estate, Executive Management, Logistics
Job Description
Specialist, Administrative Support
Role Title: Specialist Administrative SupportDescription: This role aligns to an Executive Assistant.
Reports To: Leaders of UX Design, Courseware Product Management, and Program Management & Data
Role Summary
The Executive Assistant (EA) provides high-level administrative and operational support to three senior leaders overseeing UX Design, Courseware Product Management, and Program Management & Data. This role ensures leadership is equipped to drive execution, collaborate cross functionally, and maintain momentum on key priorities. The EA acts as a trusted partneranticipating needs, removing obstacles, enabling communication, and creating structure in a dynamic, fast-moving environment.
This position requires a proactive mindset, strong communication skills, and the ability to work independently while navigating sensitive information and complex stakeholder groups.
Key Responsibilities
Executive Support & Operations
Manage complex and dynamic calendars across three leadership portfolios; schedule cross-functional meetings, design reviews, product touchpoints, and operational syncs.
Drive seamless, proactive calendar management by anticipating conflicts, safeguarding strategic focus time, and coordinating complex multistakeholder meetings with accuracy and minimal disruption.
Coordinate travel, logistics, and expense reporting.
Prepare leaders for upcoming engagements by consolidating briefs, materials, agendas, and follow-ups.
Communication & Stakeholder Management
Act as a liaison between leaders and internal/external stakeholdersensuring crisp, timely, and professional communication.
Help prepare messages, updates, and internal announcements for broad audiences.
Maintain confidentiality and handle sensitive information with discretion.
Team Operations & Culture
Partner with HRBPs, Finance, and Operations partners on tasks such as hiring coordination, onboarding, procurement, and budget tracking.
Help support a positive team culture through event coordination, recognition programs, and team-building activities.
Success in This Role Looks Like
Leadership time is optimized and protected so they can focus on strategic work.
Calendar management is frictionless, proactive, and highly accurate, with the EA consistently anticipating scheduling conflicts, protecting strategic focus time, and orchestrating complex multistakeholder meetings without disruption.
Meetings, deliverables, and cadence moments are well-prepared, actionable, and aligned.
The EA becomes a trusted, proactive partner who improves efficiency and reduces friction across teams.
Qualifications
Required:
5+ years providing executive-level administrative support, ideally in product, technology, design, or data-driven organizations.
Strong calendar management, prioritization, and problem-solving skills.
Demonstrated experience supporting multiple leaders or teams simultaneously.
Exceptional written and verbal communication skills.
High proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, Excel, SharePoint).
Ability to anticipate needs and operate with a high degree of autonomy, adaptability, and professionalism.
Preferred:
Experience supporting product development, design, or program management functions.
Familiarity with agile methodologies, product life cycles, design processes, and data-centric operations.
Comfort working with technical teams and interpreting operational workflows.
Compensation at Pearson is influenced by a wide array of factors including but not limited to skill set, level of experience, and specific location. As required by the California, Colorado, Hawaii, Illinois, Maryland, Minnesota, New Jersey, New York State, New York City, Vermont, Washington State, and Washington DC laws, the pay range for this position is as follows:
The minimum full-time salary range is between $50,000- $65,000.
This position is eligible to participate in an annual incentive program, and information on benefits offered is here.
Applications will be accepted through 13th March. This window may be extended depending on business needs.
Who we are:
At Pearson, our purpose is simple: to help people realize the life they imagine through learning. We believe that every learning opportunity is a chance for a personal breakthrough. We are the world's lifelong learning company. For us, learning isn't just what we do. It's who we are. To learn more: We are Pearson.
Pearson is an Equal Opportunity Employer and a member of E-Verify. Employment decisions are based on qualifications, merit and business need. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, protected veteran status, disability status or any other group protected by law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.
If you are an individual with a disability and are unable or limited in your ability to use or access our career site as a result of your disability, you may request reasonable accommodations by emailing TalentExperienceGlobalTeam@grp.pearson.com.
